Legal PA – Financial Markets
12-month FTC | London | Full-time
An exciting opportunity has arisen for an experienced Legal PA to join a leading international law firm within its Global Financial Markets team, supporting the Derivatives & Structured Finance practice on a 12-month fixed-term contract.
This role requires a highly organised, proactive and client-focused PA who can provide seamless support to a Partner and a team of Associates at varying levels. The successful candidate will play a key role in ensuring the smooth running of the team, enabling fee earners to focus on delivering exceptional client service and developing business.
The Role
You will provide high-quality PA support across a range of responsibilities including diary management, matter coordination, finance administration, travel planning and business development support.
Key Responsibilities
Legal PA Support
- Proactively manage complex diaries, anticipating scheduling conflicts and resolving issues efficiently
- Coordinate internal and external meetings, ensuring all arrangements are in place, including hybrid meeting technology and links for attendees
- Assist with inbox management where required, helping fee earners prioritise communications
- Plan and organise comprehensive travel arrangements, including flights, accommodation, transfers and itineraries
- Handle telephone calls professionally, ensuring messages and queries are managed appropriately
- Prepare correspondence, presentations and reports, working with central support teams where required
- Stay up to date with internal systems and technology to ensure the most efficient ways of working
- Act as a first point of contact for the team regarding technical queries and new systems
- Ensure compliance with firm policies, procedures and client confidentiality standards
- Maintain strong communication across a hybrid-working team, delivering consistent support regardless of location
Matter / Deal Support
- Coordinate the matter inception process and ensure all documentation is completed accurately
- Prepare engagement letters and related documentation
- Liaise with matter managers and fee earners to improve efficiencies throughout the lifecycle of matters
- Oversee matter administration and ensure processes are followed correctly
Finance & Billing
- Assist fee earners with expense submission processes
- Promote best practice in time recording
- Support the billing process alongside partners and finance teams to ensure timely and accurate invoicing
- Organise working capital meetings and follow up on key actions
- Edit time narratives in 3E in line with client requirements
- Monitor matter time and assist with billing guides and invoice coordination
Business Development Support
- Assist with client pitches and marketing initiatives
- Help coordinate client events, both virtual and in person
- Maintain client contact records and update experience databases
- Work closely with Business Development teams to ensure relevant information is captured
- Build strong working relationships with key client contacts and internal stakeholders
About You
The successful candidate will demonstrate:
- A proactive and solutions-focused approach
- Strong organisation and prioritisation skills
- Excellent written and verbal communication
- A high level of attention to detail and accuracy
- Professionalism, discretion and the ability to maintain confidentiality
- The ability to build strong working relationships and support a collaborative team environment
- Flexibility and adaptability within a hybrid working environment
- Confidence using technology and a willingness to learn new systems
You will also bring enthusiasm for continuous improvement, a forward-thinking approach to technology, and a genuine interest in contributing to team success.
