We are seeking an experienced, highly organised, and professional Office Manager to oversee the day-to-day operations of a busy law firm in Dubai. The successful candidate will be responsible for ensuring the smooth and efficient running of the office, supporting partners, lawyers and support staff, and maintaining a professional environment that reflects the standards of a leading legal practice.
Key Responsibilities
- Manage the daily operations and administration of the law firm, ensuring the office runs efficiently and professionally.
- Coordinate office facilities, maintenance, security, supplies, equipment and service providers.
- Act as the main point of contact for office-related matters, liaising with landlords, building management, suppliers and external contractors.
- Manage reception and front-of-house operations, ensuring clients and visitors receive a professional and welcoming experience.
- Coordinate meetings, conference rooms, appointments and office events.
- Provide administrative and organisational support to Partners, Associates and other members of the legal team as required.
- Oversee office budgets, invoices, expenses and purchase orders, ensuring costs are appropriately controlled.
- Manage relationships with external suppliers and negotiate service agreements where appropriate.
- Supervise administrative, reception, office support and facilities staff, including workload allocation, performance management and training.
- Assist with recruitment, onboarding and induction of new employees.
- Maintain office policies and procedures and ensure compliance with internal standards.
- Maintain confidential personnel, administrative and office records.
- Support the implementation and maintenance of health and safety, security and business continuity procedures.
- Coordinate travel arrangements, accommodation and itineraries for Partners and employees when required.
- Assist with client events, business meetings and firm-wide functions.
- Ensure the office maintains a high level of confidentiality and professionalism at all times.
- Liaise with the firm's IT, finance, HR and external service providers to resolve operational issues.
- Assist with regulatory, licensing and administrative requirements relevant to operating a law firm in Dubai/UAE.
- Support the management team with ad hoc projects and administrative responsibilities as required.
