We are seeking an experienced, highly organised and professional Office Manager to oversee the day-to-day operations of our law firm in Riyadh.
The Office Manager will be responsible for ensuring the smooth, efficient and professional running of the office, while providing operational and administrative support to Partners, lawyers and staff. The role requires someone who is proactive, discreet and confident working in a fast-paced professional environment.
The successful candidate will have excellent organisational and communication skills, strong attention to detail and the ability to manage multiple priorities while maintaining the highest standards of confidentiality and client service.
Key Responsibilities
- Oversee the day-to-day administration and operations of the Riyadh office.
- Ensure the office operates efficiently and maintains a professional environment at all times.
- Manage office facilities, maintenance, security, cleaning, supplies and equipment.
- Liaise with building management, landlords, suppliers, contractors and external service providers.
- Manage reception and front-of-house services, ensuring clients and visitors receive a professional and welcoming experience.
- Coordinate meeting rooms, internal meetings, client appointments and office events.
- Provide administrative and operational support to Partners, lawyers and senior management.
- Manage office purchasing, supplier relationships, invoices and office-related expenses.
- Monitor office budgets and identify opportunities to improve efficiency and control costs.
- Supervise reception, administrative and office support staff, including allocating workloads and supporting performance and development.
- Assist with recruitment, onboarding and induction of new employees.
- Maintain office policies, procedures and administrative systems.
- Ensure confidential documents, personnel information and business information are handled appropriately.
- Coordinate business travel, accommodation and itineraries for Partners and employees when required.
- Assist with the organisation of client meetings, conferences, seminars and firm events.
- Liaise with HR, Finance, IT and other internal departments to ensure effective office operations.
- Support local administrative, licensing and regulatory requirements relevant to the firm's operations in Saudi Arabia.
- Assist with health and safety, office security and business continuity procedures.
- Maintain accurate administrative records and documentation.
- Provide general support on projects and other operational matters as requested by Partners or senior management.
