We are seeking a professional, polished and highly organised Receptionist to join our law firm in Abu Dhabi.
The successful candidate will be the first point of contact for clients, visitors and external contacts, and will play an important role in maintaining the professional image and smooth day-to-day operation of the firm.
This role would suit someone with previous experience in a law firm, professional services, corporate or luxury hospitality environment, who is confident dealing with senior professionals and clients and understands the importance of confidentiality and discretion.
Key Responsibilities
- Manage the reception desk and provide a professional and welcoming experience to all clients and visitors.
- Answer and direct incoming telephone calls in a professional and courteous manner.
- Greet clients, visitors, couriers and other guests and notify the relevant member of staff of their arrival.
- Manage meeting room bookings and assist with the coordination of client meetings.
- Maintain a clean, organised and professional reception and waiting area.
- Receive and distribute incoming post, correspondence and deliveries.
- Arrange outgoing couriers and assist with document deliveries where required.
- Maintain accurate visitor and reception records.
- Provide general administrative and clerical support to the legal and administrative teams.
- Assist with photocopying, scanning, printing, filing and document preparation.
- Assist lawyers and support staff with meeting arrangements and general office requirements.
- Manage office supplies and notify the Office Manager when stocks need replenishing.
- Liaise with building management, security, couriers and external service providers when required.
- Support the organisation of client events, meetings and office functions.
- Handle confidential information with the highest level of discretion.
- Carry out other administrative duties as required by the Office Manager or Partners.
