Our client is a renowned law firm with 12 offices worldwide and more than 900 Lawyers. They specialise in a range of practice areas including corporate and intellectual property. They are widely recognised for representing well-known clients and are consistently awarded for their work in technology and innovation.
They are now looking to hire a Payroll Specialist, to provide an effective administration and payroll service for the London and other European offices.
Responsibilities
- Work closely with the Senior Payroll Specialist to process monthly partner and employee payrolls ensuring high levels of accuracy.
- Assist with processing the monthly payroll using iTrent.
- Monthly administration of starters, leavers and changes, bonus, sickness and any other ad hoc payments including manual calculations for all payrolls.
- Roll forward controls every month and prepare a flat month reconciliation against iTrent data.
- Monthly three-way reconciliation of benefits in payroll control, iTrent and HR reports.
- Monthly and annual reconciliations of the payroll control and expense accounts, including employee loans.
- Investigate and resolve any discrepancies within payrolls.
- Assist with uploading BACS files and clearing down payrolls.
- Assist with the preparation of the monthly payroll journals for London and other European offices.
- Upload partner and employee payroll data to the global payroll reporting database.
- Assist with any payroll related queries from employees, including managing the LN – payroll mailbox.
- Assist with the administration of the Firm’s pension scheme, ensuring contributions are correct and uploaded onto the provider portal in a timely manner and in line with pension auto enrolment obligations.
- Maintain payroll systems records and carry out regular checks to ensure information is up to date.
- Maintain the payroll software by requesting updates, checking they have been completed and testing any legislative changes to ensure they are processed correctly in both the live and test environments.
- Maintain the Employee Self Service and Manager Self Service platforms.
- Assist with the annual salary and bonus review process.
- Continually evaluate payroll process and internal controls, highlighting areas of improvement.
- Assist Accounting & Finance and HR teams with the preparation of ad hoc statistical data as and when required.
- Attend relevant webinar/seminars to keep up to date with changes in payroll legislation.
Candidate Profile
- CIPP qualified.
- Experience of running a payroll using iTrent.
- Good understanding of PAYE tax codes and the impact on pay.
- Accomplished payroll administrator ideally with direct experience of a partnership or professional services environment.
- High level of understanding of payroll process and best practice and the ability to apply this in the workplace.
- Excellent Microsoft Word and Excel skills including using VLOOKUP and pivot tables.
Important Notice
It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.
Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its clients.
