My client, a leading International Law Firm are looking to hire a Workplace Services Assistant to support their Dubai team.
As a Workplace Services Assistant, you will play a pivotal role in supporting the Office Hub and contributing to the overall success of the business. Your responsibilities span a diverse range of tasks; all aimed at delivering exceptional client service excellence and ensuring efficient operations.
Key Responsibilities
- File management: Opening and closing files, maintaining accurate records. Scheduling, archiving and managing deeds.
- Administrative support: Photocopying, printing and scanning tasks, collaborating with the team. Assisting with online cash management forms, liaising with the Finance Team.
- Document preparation: Preparing files and bundles, including indexing and creating e-bibles.
- Document management: Profiling documents in iManage. Uploading files to data sites and creating hyperlinks.
- Email inbox support and management: Along with the team, check, action and manage tasks that arrive to the Office Hub email inbox
- Travel coordination: Conducting research for train, flight and accommodation options.
- Front of House support: Be a point of contact for those entering the facilities, greeting client, contractors with a friendly and welcoming demeanour. Handling access passes, client sign in and refreshments. Booking internal meeting rooms, ensuring smooth coordination. Courier co-ordination. Undertake regular internal meeting room checks to ensure their operational readiness. Maintaining reception area
- Ad hoc assistance: Maintaining client contacts in the firm’s database. Providing additional support as needed across various tasks. Engaging with stakeholders to ensure expectations are met. Skills and experience
Apply today for immediate consideration!
Please note: Before applying, please ensure your skills and experience are relevant to the requirements outlined in the job description. Due to the volume of applications we receive, we are only able to contact candidates whose experience closely matches the requirements of the role.
