We are seeking a highly organised, proactive and service-oriented Administrative Assistant to join our Amsterdam office.
The Administrative Assistant will provide high-quality administrative and organisational support to partners, lawyers and the wider office. Working in a fast-paced and international law firm environment, the successful candidate will be responsible for managing a broad range of administrative tasks while maintaining a high level of professionalism, accuracy and confidentiality.
This is an excellent opportunity for an experienced administrator who enjoys working with senior stakeholders, managing multiple priorities and contributing to the smooth and efficient running of a professional office.
Key Responsibilities
- Provide day-to-day administrative support to partners, lawyers and other members of the team.
- Manage calendars, meetings, appointments and conference calls.
- Coordinate internal and external meetings, including room bookings, catering and visitor arrangements.
- Prepare, format and proofread correspondence, presentations, reports and other documents.
- Maintain electronic and paper filing systems and ensure documents are stored accurately and securely.
- Assist with photocopying, scanning, printing, document preparation and other general administrative duties.
- Manage incoming and outgoing post, couriers and deliveries.
- Arrange travel, accommodation and itineraries where required.
- Assist with expense claims, invoices and other administrative financial processes.
- Support lawyers with the preparation and organisation of client meetings and events.
- Assist with the creation and maintenance of client and matter-related documentation.
- Coordinate document production and distribution in accordance with firm procedures.
- Assist with opening and closing matters and maintaining accurate administrative records.
- Liaise with clients and external contacts in a professional and courteous manner.
- Maintain strict confidentiality when handling sensitive client, legal and business information.
- Act as a key point of contact for administrative queries within the Amsterdam office.
- Work closely with the Office Manager, Facilities, IT, Finance, HR and other business services teams.
