Executive Assistant
A leading London law firm is seeking an experienced Executive Assistant to support its international leadership team and coordinate activities across its global network.
This is a varied, high profile role combining senior level executive support with international relationship management, business development, travel coordination and event delivery. The successful candidate will work closely with senior Partners and business services teams, helping to strengthen international relationships and ensure the smooth running of key strategic initiatives.
Key Responsibilities
- Executive and Board Support: Provide high-level support to the Head of International, including complex diary management, correspondence and travel. Coordinate International Board meetings, agendas, minutes and follow-up actions.
- International Travel: Plan and coordinate international trips, including flights, accommodation, transfers, visas, itineraries and briefing packs. Maintain a forward schedule of international visits and manage changes as required.
- International Events: Coordinate the delivery of international conferences, client dinners, seminars and networking events in London and overseas, managing invitations, RSVPs, venues, guest lists and post-event follow-up.
- Relationship and Data Management: Maintain accurate records of international contacts, referrals and relationships, ensuring CRM systems and internal platforms remain up to date.
- International Lawyers and Secondments: Coordinate visits from overseas lawyers and secondees, arranging meetings, training sessions, networking opportunities and social activities.
- Business Development: Support international business development initiatives through research into markets, organisations and key contacts, working closely with the wider BD team.
- Internal Communications: Maintain internal Hub pages and international information resources, ensuring the firm's international strategy, credentials and key relationship information are accurately communicated.
- Stakeholder Management: Act as a key point of contact for internal and external stakeholders, building strong relationships with senior Partners, overseas law firms and business services teams.
- Project and Administrative Support: Take ownership of strategic projects, prepare high-quality PowerPoint presentations, assist with billing and credit control, and coordinate file openings and conflict checks.
- Process Improvement: Identify opportunities to improve workflows and use technology, including AI tools where appropriate, to enhance efficiency and accuracy.
Experience and Skills
- Experience in an Executive Assistant, Senior PA or senior business support role, within a law firm or professional services environment.
- Experience supporting senior leadership teams, with excellent judgement and the confidence to manage competing priorities.
- Strong organisational, project coordination and time management skills, with exceptional attention to detail.
- Proven experience arranging complex international travel and coordinating meetings, conferences and events.
- Excellent written and verbal communication skills, with the ability to build relationships across different cultures and seniority levels.
- Confidence using CRM, event management and document management systems.
- An interest in technology and AI, with the ability to identify opportunities to improve processes and information management.
- The ability to work collaboratively across teams and coordinate support from colleagues without direct line management responsibility.
This firm have excellent benefits and hybrid working (3 days in the office)
