An innovative, full-service law firm advising a diverse client base, from start ups and entrepreneurs to global corporations and private individuals, is looking for an experienced Executive Assistant to provide high level support to senior leadership.
The ideal candidate will be highly organised, proactive and discreet, with the ability to manage competing priorities in a fast-paced environment. The firm offers a supportive working culture with excellent opportunities for professional development and career progression.
Key Responsibilities
- Manage inboxes, prioritise communications and draft or respond to correspondence on behalf of senior stakeholders, maintaining the highest levels of professionalism and discretion.
- Coordinate demanding schedules and arrange internal and external meetings, including senior leadership meetings and wider business engagements.
- Prepare agendas, collate relevant documentation, take and circulate minutes, and monitor follow-up actions.
- Assist with the preparation of meeting packs, reports and other key documents, ensuring accuracy and timely distribution.
- Act as a key point of contact for senior stakeholders and internal support teams, facilitating effective communication and ensuring commitments are delivered on time.
- Build strong working relationships across departments, supporting effective communication and collaboration throughout the business.
- Handle sensitive information with discretion, sound judgement and professionalism.
- Manage complex schedules involving multiple stakeholders and external engagements, ensuring arrangements are organised efficiently.
- Coordinate business travel, including itineraries and accommodation, identifying practical and cost effective options.
- Arrange logistical requirements for internal training sessions and meetings, including room bookings and associated arrangements.
Experience and Skills
- A minimum of five years’ experience providing executive-level support to senior leaders, ideally within a professional services environment.
- Excellent written and verbal communication skills.
- Strong organisational and time management abilities, with exceptional attention to detail.
- Proficiency in Microsoft Office, including Word, PowerPoint and Excel. Experience with document management systems would be advantageous.
- The ability to manage confidential and sensitive matters with discretion and professionalism.
- A proactive and adaptable approach, with the ability to manage competing priorities in a fast-paced environment.
- Strong interpersonal skills and the ability to build effective working relationships with stakeholders at all levels.
