About the Role
We are seeking an experienced, highly organised and proactive Office Manager to oversee the day-to-day operations of our Frankfurt office. Working within a professional and fast-paced law firm environment, the Office Manager will play a key role in ensuring the smooth, efficient and professional running of the office.
The successful candidate will be comfortable working with senior lawyers, clients and external service providers, and will have excellent organisational and communication skills. Discretion, attention to detail and the ability to manage competing priorities are essential.
Key Responsibilities
- Manage the day-to-day administrative and operational activities of the Frankfurt office.
- Ensure the office is maintained to a high professional standard and operates efficiently.
- Coordinate office facilities, maintenance, repairs, security, access, and general building-related matters.
- Manage relationships with landlords, building management, suppliers, and other external service providers.
- Oversee office supplies, equipment, furniture, and other administrative requirements.
- Coordinate meeting rooms, reception arrangements, and visitor management.
- Support business continuity, health and safety and other office policies and procedures.
- Provide administrative support to the Managing Partner and, where required, other partners and senior lawyers.
- Coordinate internal meetings, events, travel arrangements, and office initiatives.
- Assist with the preparation of presentations, documents, reports, and other materials.
- Organise and maintain office records and administrative documentation.
- Assist with office-related budgeting, expenditure tracking, and invoice management.
- Liaise with the finance team regarding office expenses, supplier invoices, and purchase orders.
- Manage relationships and contracts with key office suppliers and service providers.
- Monitor costs and identify opportunities to improve efficiency and value.
Apply today for immediate consideration.
