We are a professional and client-focused law firm seeking a proactive and reliable Facilities Assistant to support the day-to-day operations of our office environment. This is a key role in ensuring our workplace runs smoothly, safely, and efficiently, providing an excellent experience for staff, clients, and visitors.
Key Responsibilities
- Assist with the daily management of office facilities, ensuring all areas are well-maintained, clean, and fully operational
- Coordinate planned and reactive maintenance, liaising with external contractors and service providers
- Support health & safety compliance, including routine checks, risk assessments, and record keeping
- Manage office supplies, stationery, and equipment, ensuring adequate stock levels
- Set up meeting rooms, including AV equipment, and ensure rooms are presented to a high standard
- Handle incoming and outgoing post, deliveries, and courier services
- Assist with office moves, reconfigurations, and space planning
- Monitor building systems (lighting, heating, air conditioning) and report issues promptly
- Provide general administrative support to the Facilities team
- Act as a point of contact for staff queries relating to facilities and office services
Key Skills & Experience
- Previous experience in a facilities, office support, or similar role (previous legal experience preferred)
- Strong organisational skills with the ability to prioritise tasks effectively
- Good working knowledge of health & safety practices
- Excellent communication and interpersonal skills
- Hands-on, flexible approach with a willingness to take initiative
- Basic IT proficiency (e.g., Microsoft Office)
- Ability to work both independently and as part of a team
Apply today for immediate consideration!
