Team Administrator (18-Month FTC)
London
An international law firm is seeking a proactive and highly organised Team Administrator to join its London office on an 18-month fixed-term contract.
This is a fantastic opportunity for someone with strong administrative experience - ideally within a legal or professional services environment - who thrives in a fast-paced, collaborative setting and enjoys being a key support to a busy team.
The Role
You will provide efficient and proactive administrative support to Partners, Associates and the wider secretarial team, ensuring the smooth day-to-day running of the practice.
Key responsibilities include:
- Managing and submitting expense claims, ensuring accuracy and timely processing
- Supporting with diary coordination, scheduling meetings across multiple time zones and resolving conflicts
- Assisting with travel arrangements, including international itineraries, accommodation and visa coordination
- Providing document support, including formatting, proofreading and amending legal documents
- Updating client and contact information within internal systems
- Assisting with new client and matter opening processes, including liaising with compliance teams
- Maintaining accurate electronic and hard copy filing systems
- Supporting with general administrative tasks such as printing, scanning, courier arrangements and ad hoc team support
What They’re Looking For
- Previous administrative experience (ideally within a law firm or professional services environment)
- Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint)
- Highly organised with excellent attention to detail
- Confident managing multiple tasks and working to tight deadlines
- Strong communication skills and ability to work with stakeholders at all levels
- A proactive, flexible and team-oriented approach
- Comfortable working with systems and quick to learn new technology
The Person
- Positive, reliable and professional in approach
- Able to prioritise effectively in a fast-moving environment
- Exercises discretion and handles confidential information with care
- Calm under pressure with a willingness to support the wider team as needed
This is a great opportunity to join a high-performing team and gain valuable experience within a respected international firm on a longer-term contract.
