Receptionist - Leading International Law Firm
Dubai
Up to 15,000 AED per month
We are seeking a professional, organised and service-oriented Receptionist & Administrative Assistant to provide high-quality front-of-house and administrative support within a busy professional office environment.
The successful candidate will be responsible for creating a welcoming experience for visitors and colleagues, supporting the day-to-day operations of the office, and providing comprehensive administrative and secretarial assistance to the wider team.
Key Responsibilities
- Provide a professional and welcoming reception service to visitors, clients and colleagues.
- Answer, screen and direct incoming telephone calls in line with company procedures.
- Prepare refreshments and ensure meeting rooms are organised, equipped and ready for use.
- Receive, record and distribute incoming mail, deliveries and correspondence.
- Arrange couriers and coordinate outgoing mail and shipments.
- Monitor and replenish office stationery, kitchen supplies and general consumables.
- Maintain a professional office environment and ensure company procedures and quality standards are followed.
- Produce, format and collate correspondence and documentation from digital dictation and handwritten amendments, with a minimum typing speed of 60 words per minute.
- Manage diaries, coordinate appointments and meetings, prepare relevant documentation, and arrange conference calls and video meetings.
- Monitor and manage inboxes, including drafting routine responses for review.
- Coordinate domestic and international travel arrangements, hotel bookings and visa applications where required.
- Prepare meeting minutes and assist with routine correspondence.
- Maintain accurate electronic and physical filing systems, records and archives.
- Update and maintain client and business records using internal database systems.
- Provide general administrative support, including document management, photocopying and archiving.
- Work collaboratively with colleagues to ensure effective administrative and secretarial cover.
- Assist with the onboarding of new suppliers and maintain relationships with existing service providers, including coordinating and processing payments.
- Coordinate the office driver's schedule, prioritising journeys and requests efficiently.
- Support the Office Manager with employee onboarding, visa documentation and the maintenance of HR records.
- Assist with the smooth day-to-day running of the office and undertake additional administrative duties as required.
- Maintain a professional standard of conduct and presentation when dealing with clients, visitors and colleagues.
- High levels of professionalism, discretion and attention to detail.
- Ability to work independently and collaboratively as part of a team.
- Specific descriptions of the firm's internal policies or working practices.
Apply today for immediate consideration.
