Executive Assistant – Senior Leadership
Role Overview
An excellent opportunity to join a leading firm in a newly created Executive Assistant role, providing high-level executive and administrative support to the senior leadership team, with a primary focus on the COO.
The successful candidate will play a key role in supporting leadership activities, business operations and governance processes. You will be highly organised, discreet and proactive, with the ability to manage competing priorities and thrive in a fast-paced professional services environment.
This is a brand new role within the firm, so offers real scope to make it your own!
Hybrid working: 3/2
Key Responsibilities
- Provide proactive executive support to senior leadership, including complex diary management and coordinating meetings, travel and appointments.
- Prepare agendas, reports, presentations, briefing notes and meeting materials.
- Coordinate Management Board, Partnership and governance meetings, including minute-taking and tracking actions.
- Support with partnership administration, governance, and risk & compliance activities.
- Monitor deadlines, maintain accurate records and ensure timely completion of actions.
- Coordinate business projects, operational initiatives and internal communications.
- Act as a key point of contact for Partners, Directors and internal and external stakeholders.
- Handle confidential information with the utmost discretion.
- Identify opportunities to improve administrative processes and operational efficiency.
Skills & Experience
Essential:
- Previous experience as an Executive Assistant, Senior PA or in a similar role supporting senior stakeholders.
- Strong diary management, organisational and prioritisation skills.
- Excellent communication skills and attention to detail.
- Strong Microsoft Office skills.
- A proactive, flexible and professional approach, with the ability to work independently and manage competing demands.
Desirable:
- Exposure to risk, compliance, governance or company secretarial matters.
- Experience coordinating projects and supporting senior leadership teams.
