This international law firm is the legal destination of choice for many of the worlds finance houses. The firm is known for its work in corporate finance, mergers and acquisitions and securitizations. They have a network of offices across Europe, North & South America, and the Far East.
They now are looking to hire a Finance Operations Manager on a 15-month maternity contract. This role will supervise the Finance Operations team on a day-to-day basis to ensure it provides a timely, efficient, and professional service to the London office and works alongside other Global offices.
Responsibilities
- To accurately process supplier invoices within the finance system and ensure appropriate authorisation has been obtained and correct coding applied
- To accurately process expense claims within the finance system, ensure claims fully comply with policy, and ensure appropriate authorisation has been obtained correct coding applied
- To input weekly payment of supplier invoices and employee expenses via the online banking system and ensure all supporting documentation is provided in line with firm policy
- To deal with BACS, IP, CHAPS and international payments on request
- To process Expert/Counsel fees in the finance system as and when required and ensure correct authorisations have been obtained
- To update the London cash flow and notify the Finance Manager of any concerns
- To complete currency trade deals where required and to obtain the best exchange rates
- To process journals with the finance system as and when required
- To reconcile office and client bank accounts to the general ledger daily
- To review and monitor firm credit cards
- To accurately record transactions between the London office and client bank accounts in compliance with the SRA
- To record receipts of office bills in the finance system
- To coordinate the Payroll Journal
- To complete external survey information as and when required
- To reconcile input and output VAT ledger monthly
- Submission of the Vat returns on a quarterly basis
- To complete the annual PSA analysis
- To process new vendor set ups
- To maintain the COFA SRA breaches register and suggest future improvements to ensure minimal breaches
- To oversee the internal SRA Audit
- To review and reconcile the expenses ledger
- To review and reconcile the counsel fee ledger
- To manage the Accounts payable function ensuring supplier invoices are processed correctly and payments are made on time
- To review weekly payment run of supplier invoices weekly and employee expenses twice weekly via the online banking system and ensure all supporting documentation is provided in line with firm policy
- To review the chrome river monthly tracking report
- To review and release BACS, FP, CHAPS, and international payments
- To review receipts of office bills posted in the finance system ensuring receipts are dealt with promptly and relevant processes are completed
- To investigate and deal with office credit balances
- To review the London cash flow daily, attend weekly cashflow meetings with Germany and NY and transfer surplus when required
- To review daily reconciliations of client and office bank accounts
- To provide the Operations Manager with monthly update on the staff entertainment budget
- To run and review AP aging report monthly
- To assist with annual budgets and management accounts including monthly Profit & Loss and Balance Sheet reviews
- To monitor the performance of the Finance Operations team and to identify training and development needs as appropriate
- To monitor and coordinate all absences of the Finance Operations team and notify the Finance Manager and HR Manager accordingly
- To conduct, in conjunction with the Finance Manager the annual appraisals of the Finance Operations team
- To monitor workload (including monthly rota) within the team and allocate additional work or responsibilities as and when appropriate.
Candidate Profile
- A minimum of 5 years’ experience to have been obtained in a law firm or professional services firm
- 5 GSCE’s grade C or above (or equivalent) including Math’s and English
- Previous team management experience
- High attention to detail
- Proficient in all Microsoft Office applications
- Good understanding of both SRA and HMRC regulations
- Ability to communicate at all levels with clarity, timeliness, and appropriateness to achieve a positive outcome
- Good organisational skills and ability to plan and prioritize work effectively
- Ability to develop good working relationships with staff from all offices across the Firm and the ability to represent the Firm to external clients
- Knowledge of Elite Enterprise/3E
- AAT qualified or part qualified ACCA/CIMA/ACA would be an advantage
Important Notice
It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.
Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.
