We are currently recruiting on behalf of a leading UK law firm for a proactive and well-organised Administrator to support their Real Estate team on a 12-month fixed-term contract. This role is ideal for an experienced administrator who excels in a fast-paced, detail-focused legal environment.
This role is integral to the smooth running of the Real Estate team, providing comprehensive administrative, property, and finance support across a variety of matters. Working closely with fee earners, secretaries, and internal support functions, you will help ensure key processes are completed accurately and efficiently.
The successful candidate will have excellent attention to detail, the ability to juggle multiple priorities, and the confidence to work with legal systems, documentation, and procedures in a fast-paced environment.
Key Responsibilities
- Using the Land Registry Portal to obtain official copies, priority searches, SIMs, and other documentation
- Drafting Stamp Duty Land Tax (SDLT) returns for review and submission
- Preparing and drafting Land Registry applications for review and submission
- Managing and diarising key critical dates (e.g. SDLT deadlines, Land Registry timelines), liaising with fee earners as needed
- Setting up and maintaining data rooms using internal systems, including coordinating uploads and downloads
- Preparing deed schedules for both internal storage and external delivery, including retrieval from off-site storage
- Ensuring accurate and timely electronic filing in line with firm procedures
- Supporting file opening processes, including client/matter forms, conflict checks, and drafting initial client care letters
- Issuing invoices and saving documentation appropriately to internal systems
- Assisting with matter closure processes and associated administration
- Assisting with finance tasks, including credit notes, payments, transfers, receipts, WIP write-offs, and transfers
- Providing printing, scanning, and copying support, liaising with the general office where required
- Obtaining indemnity insurance quotes where required
- Conducting Companies House searches and assisting with the satisfaction of charges
- Carrying out insolvency, bankruptcy, and winding-up searches
- Supporting general administrative workflows in line with internal policies and quality standards
About You
- Previous experience in an administrative role, ideally within a legal or professional services environment
- Strong organisational skills with excellent attention to detail
- Confident working with multiple systems and managing deadlines
- Able to work independently while also being a strong team player
- Comfortable handling high-volume, process-driven work
- Professional communication skills and a proactive approach
- Strong IT skills, particularly Microsoft Office
