We are recruiting on behalf of a leading international law firm for an experienced Senior Legal Secretary to join its highly regarded Private Equity team in London. This is an excellent opportunity to become part of a fast-paced, collaborative environment, providing high-level support to partners, counsel, associates, and trainees.
Fluency in both French and English (spoken, written, and reading) is essential for this role.
As a key member of the team, you will provide proactive secretarial and administrative support, ensuring the smooth day-to-day running of a busy practice. Your responsibilities will include:
Key Responsibilities
- Managing busy and complex diaries, arranging meetings, and resolving scheduling conflicts.
- Preparing, formatting, amending, and proofreading legal documents, presentations, and correspondence.
- Monitoring and managing fee earner inboxes, ensuring emails are actioned and filed appropriately.
- Assisting with the billing process and liaising closely with the Finance team.
- Supporting the opening of new clients and matters, including conflict checks and engagement documentation.
- Organising international travel and preparing detailed travel itineraries.
- Maintaining and updating contact databases and CRM systems.
- Managing electronic and hard copy filing systems to ensure records are accurate and up to date.
- Processing time entries and expense claims where required.
- Handling telephone calls and correspondence professionally and efficiently.
- Coordinating document production tasks, including scanning, printing, and binding.
- Providing support with business development activities and maintaining strong working relationships with clients and internal teams.
- Collaborating with colleagues across the wider business support function and contributing to a positive team environment.
About You
- Previous experience supporting partners within a legal environment.
- Fluent in French and English, both written and spoken.
- Strong IT skills, with a good working knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Highly organised, with the ability to manage multiple priorities and work effectively under pressure.
- A proactive, professional, and flexible approach, with excellent attention to detail.
- A collaborative team player with strong communication and relationship-building skills.
This is a fantastic opportunity to join a prestigious international law firm in a senior support role, working within a successful and high-performing Private Equity team. You'll gain exposure to complex, high-profile work while enjoying a supportive and collaborative working environment.
