Are you an experienced and proactive Personal Assistant looking for an opportunity to join a growing team within a leading global law firm?
We are working with a highly regarded international law firm seeking a PA to provide dedicated support to the Director of IT and several senior managers within its expanding IT department.
This is a varied and important role, offering the opportunity to work closely with senior stakeholders, become an integral part of a growing team and contribute to the smooth running of a key business function.
The Role
Alongside traditional PA responsibilities, the role will involve a broad range of departmental coordination and operational duties, making it ideal for someone who enjoys variety, takes ownership and is confident managing multiple priorities.
You will play a central role in supporting the IT leadership team, anticipating their needs and ensuring the effective coordination of the department's day-to-day activities.
Responsibilities
Managing complex diaries, scheduling meetings and coordinating appointments.
Preparing agendas, recording minutes and monitoring action points.
Coordinating team schedules, office attendance, leave and travel.
Supporting IT budget management, maintaining trackers and monitoring spend.
Processing invoices, purchase orders and expenses in liaison with Finance.
Managing supplier queries, quotations, orders and deliveries.
Arranging the purchase and delivery of IT equipment.
Organising UK and international travel, including accommodation and itineraries.
Producing reports, presentations and departmental communications.
Maintaining departmental records, organisation charts and intranet pages.
Coordinating team meetings, departmental events and social activities.
Essential Skills and Experience
- Previous experience providing PA support to senior leadership teams within a legal environment (or a similar professional services firm), ideally within an IT / Technology or wider business services team.
- Excellent written communication skills, with the ability to produce correspondence, reports and presentation materials.
- Experience handling confidential and sensitive information with discretion.
- Exceptional organisational skills, with the ability to manage a varied workload and prioritise effectively.
- Exposure to budget administration, purchase orders, invoice processing and supplier management would be a bonus.
